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Legislation
of the Cabinet of Ministers of Ukraine

REGISTERED
in the Ministry
of Justice of Ukraine
No. 421/26198 of 11 November 2014

THE PROCEDURE TO WORK WITH ELECTRONIC DOCUMENTS IN THE RECORDS MANAGEMENT AND PREPARE THEM FOR TRANSFER TO ARCHIVAL STORAGE

The document sets out the basic requirements for implementing electronic records circulation using the digital signature in the government and local authorities of Ukraine, and also provides transfer for archiving electronic documents.

Together Procedure approved:
– List of formats of electronic documents of permanent and of long (over 10 years) of storage;
– Requirements for the structure and content of XML-schema archival of electronic documents;
– Requirements for naming files of electronic documents;
– Requirements for naming files electronic records;
– Requirements for naming files archival of electronic documents;
– Requirements for the structure and content of XML-Schema electronic copies of the inventory of permanent records file;
– Requirements for naming files electronic copies of the inventory of permanent records file;
– Requirements for the structure and content of XML-scheme file covers of electronic archival records file;
– Requirements for naming files covers of electronic archival records file.

The requirements of this Procedure are binding by state and local governments, enterprises, institutions and organizations, of which create electronic documents.

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